When you’re reviewing someone’s written work and need to provide critical feedback, it can be tricky to strike the right tone. You want to help the writer improve their work without crushing their confidence or making them feel bad about themselves. Here are some tips for editing written pieces in a constructive way:

1. Lead with encouragement. Find something positive to highlight first, even if it’s a small detail. Starting on a supportive note will make the writer more receptive to any criticism you need to share later.
2. Ask questions instead of making demands. For example, “Could this section use some more detail to help the reader?” comes across better than “This section lacks detail.” Questions don’t feel like attacks.
3. Avoid vague, generic praise. Rather than just saying “good job!” explain what specifically is working well. Be precise in both your praise and critiques.
4. Use “I” statements. This gentle approach avoids placing blame on the writer. For instance, “I’m having some trouble following the timeline of events,” is less accusatory than saying “Your timeline makes no sense.”
5. Watch your tone. Written feedback can sometimes come across as harsher than intended. Re-read before sending to check that your tone reads as constructive, not frustrated or condescending.
6. End on a positive note. Once you’ve shared what needs improvement, circle back to praise a successful aspect of their work so feelings aren’t hurt. You want the writer energized to revise, not discouraged.

The editing process doesn’t have to feel like a battleground. With care and compassion, you can craft suggestions that inspire writers to do their best work, not make them defensive. Practicing empathy and patience goes a long way.